Please note the results of the CTF-(vice) provinces conference in Thailand[Dec. 2009] and my subsequent meeting in Bangkok with the members of CTF Thailand on January 9, 2010. They are encouraging. Many thanks to our Thai confreres for their efforts and to Marissa for writing the minutes.
MINUTES OF THE INFORMAL MEETING
Camillian Hospital on Saturday, 9th January 2010
Fr. Rocco Pairat Sriprasert, Vice Provincial, Thailand
Fr. Scott F. Binet, Coordinator of CTF Central, Rome
Fr. Dominique Ackrapan Nunthawanich, Director of Camillian Hospital
Ms. Marissa Khomin – Volunteer [CTF Thailand], secretary for meeting .
This informal meeting was held at the Camillian Hospital in order to discuss the issue of setting up the CTF Thailand. Fr. Rocco opened the meeting with a short pray and asked Fr. Scott to give a brief explanation of the vision for CTF Thailand.
Fr. Scott informed the participants of the meeting of the history of the establishment of the CTF Central in Rome. The idea of CTF was launched in 1995, at the Camillian General . The actual operation of the organization began in 2001. With the appointment of a full- time coordinator in 2004, CTF is in full operation in various part of the world. Membership of CTF Central is composed of the Coordinator (Fr. Scott), Head of Mission of Camillian Consulta (Bro. Luca Perletti) and the Head of Ministry of Camillian Consulta (Fr. Paulo). As CTF is not a legal entity, it is an implementing body of the Camillians for activities related to Disasters. However, CTF is working parallel with SOS.DRS. SOS.DRS is an NGO registered in US. The Board of SOS DRS is composed of 3 lay persons and 4 Camillians: (1) Fr. Scott, CTF Coordinator as the President of SOS.DRS, (2) Bro. Luca (Camillian Mission), (3) Fr. Paulo (Camillian Ministry) and (4) Fr. Babychan (Camillian Formation). The Father General and the Consulta of the Camillians will be the voice of final decisions of SOS,DRS.
The work of CTF & SOS.DRS is of an inter-disciplinary form and involves work of different natures. It includes medical care, humanitarian care and pastoral care (both spiritual and psychological). CTF Central will collaborate with other branches of the CTF in their countries in the fields of mission, structure and formation. Fr. Scott told those present at told the meeting that the CTF Indonesia and CTF Kenya have worked together with the local groups/partners in those countries. The CTF Kenya maintains an on-going office at the Pastoral Center in Kenya and collaborates with many volunteers to provide assistance to the slums.
In Philippines, the establishment was the respond to Typhoon Ketsana. CTF Centraland SOS DRS worked with the Camillian office in Manila. They submitted a request for assistance to respond to the Disaster, indicating the strategic plan of how to respond to and monitor the activities, including the details of Bank account through the Camillian Provincial, who is the primary responsible. The office would be established. An operational guideline would be formulated.
Fr. Dominique proposed that the CTF Thailand should be within the authority of the Camillian Vice-Provincial with the support of a Lead Team as policy decision-makers. A CTF Coordinator served as Secretary of this Decision Makers group. He/she should be a full time person to run the whole office. During the Emergency period, there should be immediate coordination at the lead team with other agencies in the fields for external. For internal there should be various responsible persons as head of each departments (i.e. Logistic, Pastoral, Human resources, Finance, Communications, etc. However, it was considered as too details to discuss at this stage, the meeting then focused on the setting up of CTF Thailand.
It was proposed that the composition of the memberships of CTF Thailand would be (1) Vice-Provincial, (2) Representative from Commission for Pastoral, (3) Representative from Commission for Formation, (4) Representative from Commission for Social Works, (5) Representative from Commission for Administration and (6) one Coordinator – full time staff. As to the question of whether or not the experts for particular fields should be part of the CTF memberships or not, it was agreed that any experts could be invited to the CTF meeting as optional and not as part of the permanent basis. It was also mentioned that during the emergency period, the CTF Central and regional collaborators should also be part of the lead team in responding to the disaster. The criteria of the selection of coordinator of the CTF was discussed and it was suggested that that person could be anyone (man/women/religious person or lay people). The first criteria is that he/she should believe and trust in this nature of work, good social manner and be able to deal with different types of personalities at different levels, and also the capability to perform the required functions. He/she should have the skill of motivation. The Vice-Provincial Council would be the selection committee of this coordinator. The CTF and the Coordinator should be able to bring people alive and able to animate function to work together during the disaster as well as normal period. The coordinator should be able to have on-going good relationship with people and access to Provincial level both up and down. The working culture of CTF should be in a systematic approach. The good work of CTF would give good public image for Camillian. The activity of providing medical treatment and services through the mobile clinic could support the vocation and give live to Camillian Province. It was clarified that the work for refugees/migrants(from Myanmar and Laos) at the borders of Thailand would also be part of the disaster activity. It is manmade disaster due to political instability of the ethnic conflict and the respond is on-going expression.
Normally, the manmade disaster is a complex situation and not easy to dissolve. It requires a stable and continuous response. This type of activity could be supported by CTF Central. Fr. Scott also explained that there are various levels of response to disaster, i.e. emergency, post-emergency, rehabilitation and development. He made it clear that CTF would not support the development activity. When it is necessary, the CTF Central will transfer the proposal to other agencies that supports the development project. It was also proposed that the office of CTF Thailand be located at the Pastoral Center. It was agreed in principle that the CTF Thailand should be set up as soon as possible. The details of operation guidelines and procedures should be made by the coordinator as part of the Lead Team in collaboration with the CTF Central. ***************Read Full Post | Make a Comment ( None so far )
The 3rd and final day the CTF(Vice)Provinces 1 meeting is now behind us. It was a day during which we accomplished much – a culmination of the previous two days. We began a strategic planning process to promote ongoing collaboration between the CTF and the (Vice)-Provinces – agreeing to several initiatives, putting ideas together for the development of a disaster relief protocol and a statement from the participants. We were also visited by Bishop Joseph of Caritas Thailand who extended his hand in a gesture of collaboration indicating the various works his organization is involved in and ways in which the CTF and Caritas Thailand might collaborate. Stay tuned for more details about the conference proceedings. Here is the agenda for the day and some photos:
Day 3 – (Friday, December 18)
0700 – Adoration of the Blessed Sacrament/Rosary [Chapel in Center - Optional]
0800 – Mass [Chapel in Center - English - Fr. Meng]
0845 – Breakfast
0915 – Opening prayer/Agenda Review – Fr. Scott
0930 – SWOT – An instrument for assessing strengths, weakness, opportunities, threats – for developing a strategic plan
SWOT done by each (vice)Province and CTF Central/CTF Kenya/CTF Indonesia in the areas of: disaster response, formation, organizational and structural capacities
10:45 – Break 15 minutes
Continue SWOT, discuss in small groups.
1200 - Lunch
1300 – Rest
1400 – Caritas Presentation [Bishop Joseph - Caritas Thailand]
15:15 – Break 15 minutes
Accomplishing the Goals
1. Strategic Plan, initiatives
2. Protocol Development – The Mission – Responding to Disasters – From Beginning to End
2. Ideas for statement….Wrap up.
3. Presentation of banners to (vice)Provinces and t-shirts to participants
Prayer, adjournment of meeting
(L to R) – Theresia Sinaga (Indonesia/Kenya), Fr. Biju (India), Fr. Giovanni Contarin (Thailand), Brother Luca Perletti (Italy), Fr. Meng (Philippines), Brother Giovanni (Thailand), Marissa K (Thailand), Fr. Dominic A. (Thailand), Fr. John S. (Thailand), Fr. Matthew P (India), Fr. Scott B (US), Bishop Joseph (Thailand), Fr. Rocco P (Thailand)
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Day 2 of the CTF-(Vice)Provinces Conference – Bangkok, Thailand has faded into history but its effects remain. And the context is now set for a very productive final day of the meeting that aims to produce specific initiatives to promote collaboration between the CTF and the (Vice) Provinces at the level of disaster response, formation and organizational/structural capacities. Here is the days’ agenda. Stay tuned for tomorrow’s
Day 2 – (Thursday, December 17)
0700 – Adoration/Rosary [Chapel in Center - Optional]
0800 – Mass [Chapel in Center - English - Fr. Matthew (India)]
0845 – Breakfast
0915 – Opening prayer, review of Agenda
0930 – Creating A Context: Sharing of CTF Experiences – Disaster Response; Formation; Structural and Organizational Capacity-Related
- CTF Central [Brother Luca] – 30 minutes
- CTF India [Fr. Mattthew/Fr. Biju] – 30 minutes
1030 – Break -15 minutes
1045 – Creating A Context: Sharing of CTF Experiences – Disaster Response; Formation; Structural and Organizational Capacity-Related
- CTF-SOS DRS Kenya/Indonesia [Theresia] – 30 minutes
1145 – Facilitated Discussion of Experiences1200 – Lunch
1300 – Rest
1400 - CTF – A Network whose members collaborate: examples of working with and learning from others
- CTF Central/SOS DRS – Earthquake in Abruzzo – Brother Luca/Fr.Scott
- Italian Episcopal Conference – Brother Luca/Fr. Scott
- Distance Learning Project – Course Description/Budget/Kickoff
- Schema – Submission to CEI
1500 – Break
1515 - CTF – A Network whose members collaborate: examples of working with and learning from others
- Salute e Sviluppo/CEI – Ketsana – Fr. Meng/Brother Luca/Fr. Scott
- Salute Sviluppo/CTF Thailand/BDA – Myanmar – Fr. Rocco
1615 – CTF – A Network whose members collaborate: examples of working with and learning from others
- Salute e Sviluppo/CTF Kenya/Delegation/Sisters – Theresia/Fr. Scott
Camillian Network Project – Kenya
- SOS DRS and CTF National Units – Fr. Scott
1630 – Summary, Comments, Prayer, Adjournment
1900 – Dinner – Social Activities
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The first day of the CTF-(Vice) Provinces Conference 1 in Bangkok, Thailand is now a pleasant memory.
Present were 12 representatives of the CTF from 6 countries. These included:
- Marissa Khomin (Thailand), Fr. Dominic Akrapan, MI (Thailand), Fr. John S., MI (Thailand), Faisal Malik (Thailand), Fr. Giovanni Contarin, MI (Thailand), Fr. Rocco Pairat, MI (Thailand), Theresia Sinaga (Kenya, Indonesia), Brother Luca Perletti, MI (CTF Central, SOS DRS), Fr. Scott Binet, MI (CTF Central, SOS DRS), Fr. Matthew Perumpil, MI (India), Fr. Biju, MI (India) and Fr. Domenic Meng, MI (Philippines).
The agenda of the first day of the conference kept us quite busy and was very fruitful. It began with a Eucharistic celebration in the morning at which Fr. Rocco Pairat, MI presided. Numerous children from the nearby Camillian home for children living with disabilities. We ended with the adoration of the Blessed Sacrament and the praying of the world mission rosary. In between, there were many opportunities to get to know one another better, enjoy some good Thai food and seriously discuss the mission and identity of the CTF.
We delved deeply into the matter of the conference, discerning how the CTF and the (vice) Provinces can better collaborate at the level of responding to disasters [the mission]; formation [preparing for the mission] and building structural/organizational capacities [supporting the mission].
Here is the agenda for the first day of the CTF – (Vice) Provinces 1 Meeting at the Camillian Pastoral Center in Bangkok, Thailand [December 16-18, 2009].
Day 1 – (Wednesday, December 16)
0730 – Celebration of the Eucharist (Fr. Rocco, MI presides)
0800 – Breakfast
0915 – Opening prayer, Welcome [Fr. Rocco, Fr. Scott]
- Review of Agenda/Assignment of Roles [secretary, timekeeper, photographer]
- Personal Introductions
- Small Group Discussion [by members of organization present] –
- Write/Share Expectations/Questions/Desires
- Goal(s) of Conference
1030 – Break -15 minutes
1045 – Creating A Context for Accomplishing Goals: History, Identity, Mission, Terms
- Introduction to CTF
- Brief History – Evolution of Collaboration
- Identity and Mission of the CTF-SOS DRS
- A Network – English
- Update [Fr. Scott, Brother Luca]
- Definition of Terms – Collaboration between the CTF, (Vice)-Provinces, Partners
- Disaster Response/Protocol – Living The Mission
- Formation – Preparing for the Mission
- Organizational/Structural Capacity – Supporting the Mission
- Facilitated Discussion
1200 – Lunch
1300 – Rest
1400 – Creating a Context – Journeying Together [Strategic Plans as Road Maps]
- Review of Important Documents – A History; A Strategic Plan – http://sosdrs.wordpress.com
- Final statement of CTF Leaders Conference (Italian-Statement), (English-Statement)
- Letter of Conference participants to the Order English Letter
- Final statement of CTF-Pastoral Centers Conference 1 [English]
- Proceedings from CTF Formation Meeting in Verona, Italy [English] (October)
1500 – Break -15 minutes
1515 – Creating a Context: Sharing of CTF Experiences – Disaster Response;
Formation; Structural and Organizational Capacity-Related
- CTF Thailand [Fr. Rocco] – 30 minutes
- CTF Philippines [Fr. Meng] – 30 minutes
1630 – Summary, Comments, Prayer, Adjournment
1700 – Adoration/Rosary [Chapel in Center - Optional]
1900 – Dinner
Stay tuned…..Fr. ScottRead Full Post | Make a Comment ( None so far )